Moving & Delivery Policy
All tenants and/or vendors must be coordinated with the property management office any proposed project that is scheduled to take place on the property. An authorized tenant associate is required to coordinate and present their vendor's property specific Certificate of Insurance. The insurance requirements are listed below.
Notification should be made as far in advance as possible and should include the proposed project date, name & contact information of your vendor or contractor, any details regarding the project, the direct contact information for your company's personnel who will be onsite during this project, estimated time your project will begin and end the project via an Authorized Activity Report.
If there are any special requirements submit them in writing and/ or discuss them with the property management office prior to your vendor arriving on site to prevent a possible delay or cancellation of your project.
Your vendor's Certificate of Insurance (specific to the property) and the Authorized Activity Report should be submitted into the Overlook II Tenant Portal at www.overlookii.com at least 72 hours before a scheduled project. Both documents are required to access any location outside of the tenant's leased space (including the loading dock and freight elevator). If the documentation is acceptable, you will receive a confirmation email.
Your vendor should be advised that a pallet jack cannot be brought into the building. If you have a delivery on a pallet jack, it will need to be broken down on the loading dock.
Scheduling Access
Only small deliveries are permitted during the normal operating day. A small delivery is defined as a single trip, it doe does NOT include furniture or any other heavy/ bulky items and can be completed from start to finish in less than 20 minutes. The only exception to this policy is a copy machine.
The normal operating day is Monday - Friday from 7:00 am - 6:00pm
If you are planning a large delivery of furniture, heavy, or bulky items which are intended for a move, delivery, or relocation (within, or around the building must schedule to end for completion by 7:00am, begin after 6:00pm, Monday - Friday before 7:00 AM. As a tenant you also have the option to schedule your projects to take place on a weekend.
Should your company choose to use their employees to perform a delivery, relocation, move, or other projects at Overlook II they will be viewed as a vendor and subject to follow the same rule and regulations as an outside contractor.
If an employee or vendor is permitted unaccompanied access by a tenant, it is the sole responsibility of the tenant to provide their guest with a key or a building access card.
The security officer will NOT provide access.
Each tenant is required to complete an Authorized Activity Report per vendor /per day on each activity taking place (moving furniture or equipment in or out or within your suite). This form is also required for any type of delivery or project that is made to your suite, other than basic office supplies, UPS or FedEx, flowers, or items of that nature.
The Property Management Office has the right to deny access to anyone who does not have the proper paperwork on file.
Insurance Requirements
All Tenants and Contractors must provide and deliver a Certificate of Insurance to the Property Management Office at least 5 days prior to any project. The contractor must, at its sole cost and expense, obtain, maintain and keep in full force and effect insurance as described below.
The Property Management Office will refuse to allow access if the limits on the certificate do not meet the following criteria:
Evidence of Coverage must include:
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Commercial General Liability |
$2,000,000 (not less than $1,000,000 per occurrence |
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Commercial General Aggregate |
$2,000,000 minimum |
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Automobile Liability |
$1,000,000 minimum |
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Excess Liability (Umbrella) |
$2,000,000 minimum |
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Workers Compensation |
$1,000,000 Each Accident $1,000,000 Disease - Each Employee $1,000,000 Disease - Policy Limit |
Certificate Holder & Additional Insured must be listed exactly as seen below:
Lenox Towers Property Services LLC
GVAOII 2839 Paces Ferry Owner, LLC
2839 Paces Ferry Road, Suite 190
Atlanta, GA 30339
Local code requirements call for floor loads to be 50 pounds per square foot or less at Overlook II. Should necessity dictate the use of equipment exceeding this rating, it must be approved by the Property Management Office. In most cases, the certification services of a structural engineering firm will be required.